Medicheck
Medical billing reconciliation tool
Impact
From hours of manual review to seconds with 98% accuracy
The challenge
Medical service companies manually reconcile billing records between hospitals and their own internal systems — a tedious, error-prone process where charge discrepancies, missing records, and amount differences go unnoticed, resulting in lost revenue.
Manual row-by-row reconciliation between hospital spreadsheets and internal records
Charge and amount discrepancies going unnoticed due to human error
Missing records not detected until it's too late
Hours of work dedicated to a repetitive process that could be automated
Our approach
We designed a web tool that fully automates billing comparison. The goal was clear: eliminate human error and reduce a process that took hours to seconds, with an interface anyone could use without technical training.
Reconciliation flow analysis
We studied the existing manual process to understand exactly how data was cross-referenced between hospital sheets and internal records, identifying the most common failure points.
Smart comparison engine
We developed a system that cross-references each entry by patient ID and service date, automatically detecting matches, differences, and missing records.
Clear interface for non-technical staff
We designed an experience where uploading two Excel files and getting clear results with visual indicators requires zero technical knowledge.
What we built
A web platform where users upload two Excel files — the hospital billing and internal records — and get a complete analysis in seconds, with clear visual indicators and exportable results.
Automated row-by-row comparison
Automatic cross-referencing of two Excel spreadsheets by patient ID and service date, processing hundreds of records in seconds.
Visual discrepancy detection
Clear indicators for matches, differences, and missing records to identify issues at a glance.
Summary dashboard
Panel with totals for matches, differences, and missing records for an instant overview of the reconciliation status.
Excel and PDF export
Download results in standard formats for internal reports and audit processes.
The impact
What used to require hours of manual verification cross-referencing rows between spreadsheets is now completed in seconds with 98% accuracy. Human error has been eliminated from the reconciliation process, and staff can dedicate their time to higher-value tasks.
"We used to lose half a day reviewing billing and still missed errors. Now we upload the files and everything is cross-referenced in seconds. It lets us focus on what we do best."
Billing Manager
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